Zoom Meetings :

The Meeting Rooms ekm uses are two perpetual meetings associated with the calendrier@ekmarchitecture.com account, that possesses a business license. To update these meetings for security reasons, as should be done monthly or so, follow the instructions below.

IT: how to create or edit the zoom meetings:

1. Log into the service: Zoom Sign In

2. Sign in as:

   1. Address: calendrier@ekmarchitecture.com

   2. Password: Glenfiddich1234

3. Click schedule meeting (on top left, Under Upcoming Meetings)

4. For fixed meetings, select the time and duration.

5. For perpetual meetings, select “recurring meeting”, and in “Recurrence”, select “No Fixed Time”

6. Fill in the other various fields. Make sure the meeting has a password, this is a minimum security.

7. Video On or Off decides if meeting participants join the meeting with their video automatically turned on; they can still turn it on or off in the meeting itself.

8. In meeting options (bottom of the meeting settings), enable join before host is a must if you are not attending as calendrier. Only authenticated users, will force user to be registered with Zoom, as opposed to be open to anybody with a link and password. The standard is to keep in on for internal ekm meetings, and to turn it off for meetings with external people.

9. Click save.

10. In the next screen, locate invite attendees, to the right side; click copy invitation. This meeting invitation can be sent to the meeting attendees.